Sometimes one may feel as though writing a letter of resignation is simply one more barrier in the way of their career advancement. But just like with every part of resignation, it’s crucial to keep a professional demeanor. Even if the employer doesn’t request it directly, submitting a resignation letter might help anyone leave their current career on a good note.
The key is to maintain your composure. Don’t state any complaints in the resignation letter. Perhaps one could want to return to the company at some point, or one might work with their current boss again in the future. As a result, be polite and cheery in every letter.
The formal Resignation Letter
Resignation letters must be straightforward, succinct, and written in formal business format with a conventional typeface.
Letter Length: The majority of resignation letters are only one typed page long.
Use a conventional font like Times New Roman, Arial, or Calibri, and set it to a standard size. You should use a font size of 10 to 12 points.
Format: A resignation letter should be written with one space between each paragraph and be single-spaced. Left-justify your text and set the margins to one inch (the alignment for most business documents).
What should be in the resignation letter?
There is no need for the resignation letter to be lengthy or detailed, but there should be some common components.
To keep a record of how much formal notice individuals have given the company, date the letter.
Write the letter to the proper party.
Keep the initial sentence about the resignation intention succinct and to the point.
Mention the day individuals left the company if individuals know it.
Sign the letter, then provide their personal and forwarding contact details in case there are any issues or need to communicate after they travel.
What not to do
The resignation letter will probably be stored alongside other employee records by the employer, and it might be needed in the future if a different employer asks for previous professional references. Given this, a poorly written or too critical resignation letter may affect their0020overall career after they’ve left their current position. Some subjects to avoid include:
Don’t give a reason for leaving.
Don’t complain about the negative aspects of your employment, your coworkers, or the business.
Don’t boast about any upcoming plans.
Sending a poorly edited letter is not advisable.
Keep it simple and limited to one page.
If individuals keep the tone professional and upbeat, the resignation letter won’t ever be used against them.
Why Are Letters of Resignation Important?
It is polite to submit a resignation letter if you decide to leave your position at work. HR departments should preserve copies of resignation letters on file as a reminder of one’s employment history for future use and things like payroll. They are crucial because they include details for the direct boss, such as their last day and what is required as individuals prepare to leave the organization.